This package provides you with complete peace of mind from the very beginning of the wedding planning process until you depart for your honeymoon.
We will are there to make sure your wedding day is truly fabulous for you and your guests.
Here is an outline of what our Full Wedding Package includes.
The Beginning stages
An Initial Consultation to discuss your requirements, likes, dislikes, style of wedding, your ideas. It is important in the first meeting for both you and via fontana 30 team to get to know each other and decide if we are going to work well as a team.
Determine your wedding budget
Discuss the number of expected guests
Discuss your personal style and vision for your wedding
Presentations of photos and prices of a selection of venue options for the ceremony and Reception
Ceremony and Reception.
Site inspections arranged if required.
Check Ceremony Location prior to Ceremony time to assist and ensure all decorations and arrangements are arranged
Negotiate best prices for your service providers and venue
Book and confirm the agreed venue
Present of quotes of suggested suppliers and services to suit your budget
The types of products and services we can assist with include but are not limited to:
Music & Entertainment
Hair & make-up artists
Wedding Stationery: name cards, menu’s, seating plan, order of service sheets thank you cards
Children’s entertainment an minding
And much more
Regular meetings and updates, unlimited phone & email contact
Create a full schedule of events for suppliers & for the wedding party
Attend food tastings if your require us to attend
Advise of food & wine paring options
Attend final meetings with the venue and suppliers where necessary
Update function sheets
Manage the payment schedule
Advise on the floor plan
Make sure you have handled all necessary legal documentation and make sure the necessary documentation has been given to the priest or marriage officer.
On the Day of the Wedding
Ensure all suppliers/deliveries arrive on time and that they deliver what has been paid for
Check Bridal party preparations – ensure all suppliers such as make-up artists, hairdressers and all other items arranged have arrived.
Ensure all décor & floral elements are set-up at the church/ ceremony & at the reception.
Ensure all details of the main table are taken care of
Putting all name cards, menus, table numbers and table gifts on the tables in accordance to your requirements.
Handle the floor plan
Checking of cutlery, crockery and place settings
Discuss and liaise with the MC, DJ and caterers about the timeline, making sure the day flows smoothly and any changes are communicated to all parties.
Ensuring the cake is set-up securely, and that a cake knife and lifter is place on the cake table.
Table seating plan is placed according to your requirements
Make sure DJ & Entertainers set-up on time and in the agreed location
Sound & Lighting technicians set-up correctly and make sure that they secure all cabling etc. We don’t want your guest tripping over cables or a speaker coming out of your grooms head when saying his speech – we don’t want that in the photos.
Make sure the photographer takes shots of all the details from the invites to the finest details on the table.
Sign delivery notes of all suppliers
Ensure the schedule is being met and attend to any needs of the bridal party as they prepare for the wedding day.
We set-up all flowers and décor for the ceremony (if you decide to use via fontana 30 team for flowers and décor) if you have another florist we will overseas that all is set-up in accordance to the quotation.
Meet and Greet guests on arrival and attend to any needs they may have.
Ensure key family members are attended to and are seated in the best seats for the ceremony.
Lighting of the candles
Making sure the details are taken care of before guest arrive
Make sure the Marriage officiant arrives on time and take care of any requirements he/ she may need.
Assistance with the distribution and pinning of corsages & buttonholes
Distribution of the bouquets and showing the bridesmaids how to hold the bouquets correctly
We do a final check that the groom and groomsmen attire is correct
Petals are place correctly and are fresh
Assist and double check bridesmaids with their final look and make them comfortable
Flower girls & pageboys preparation, we assist with keeping the little ones comfortable and ready to walk confidently down the aisle.
Assist with the Bridal Party entrance. Make sure the father of the bride knows what to do and stands on the correct side.
Calming of nerves, adjusting your dress and making sure that all the flowers, ties and smiles are just right.
Pre Reception time
Removal of Church or Ceremony decorations
Ensure necessary transport is ready for the couple
Assist in ensuring timetable is being met.
Guiding guests between locations.
Make sure the bride and groom have beverages and get snack during the photo shoot
Assist guests with placing gifts in arranged area
Answering any questions guests may have
Ensuring pre reception drinks are served in accordance to the agreed amount with the venue
Ensure canapés are served to guests (if arranged with the caterer/ venue)
Brief MC along with the function manager from the venue about nessasry house rules, schedules etc.
Ensuring all candles are lit before guests enter reception
Assist with seating of guests on time
Entrance of the bride & groom
Keep track of meal service and beverage limits and keep you advised throughout the day & evening
Encourage guests to sign guest books and keep an eye on gifts and wishing wells
Check that everyone who is scheduled to make a speech is cued and prepared
Assist with keeping guest happy and assisting when they need help
Keep candles alight and decorations just right throughout the reception
Ensure all entertainment is cued and performs on time
Answer any guest’s questions or concerns right throughout the day. Assist with any popped buttons, snapped straps or laddered stockings
Cueing the bride and groom when the need to have their first dance
Assisting the bride with her dress and when she need to go to the ladies.
Making sure garter and bouquet tossing runs smoothly
Making sure all suppliers have been given food
Ensuring all suppliers are working in accordance to the contract signed
Make sure any flower arrangements are given to key family members as they leave the reception so they have a special memento of your day
Break down of the wedding.
Making sure the gifts are put somewhere safe so that the bride and groom can take them home safely or a dedicated family member.